Information, Resources and Updates for KidCheck Users
Promoting Kids to the Next Grade Level
"How do I move kids to the next grade?" We often get this question around this time of year and here are some tips to make it simple and easy. But first...a little background...
Unlike a traditional database where grade levels might be determined by birth date, all of KidChecks' grade level information is stored via check in records (locations) rather than a data field. KidCheck was designed this way intentionally as it provides flexibility for younger children in that they won't be pigeon holed into a location that might not be the best fit (i.e. picture the 60lb "physical" three year old). It also gives KidCheck organizations the ability to dynamically change a child's location without having to access the database. If your used to a traditional database where you have to promote kids, this design does change how "promotion" works.
When it comes to graduating or promoting kids to new locations, KidCheck makes it super simple as your parents actually do that for you right at check in. When parents check in their kids, simply have them select the next grade level for their children.
We suggest putting a global notification at the top of the check in screen to remind parents, and also have a volunteer or staff person nearby to remind parents once more. Within a couple weeks almost all your kids will be updated without you having to lift a finger.
Parents only need to select the new location once for each template. KidCheck will then remember it from that point forward.
If you have parents that forget and check them into the wrong location, you can easily move a child to the correct location in the new Admin Console mode.
Happy Promoting!
Unlike a traditional database where grade levels might be determined by birth date, all of KidChecks' grade level information is stored via check in records (locations) rather than a data field. KidCheck was designed this way intentionally as it provides flexibility for younger children in that they won't be pigeon holed into a location that might not be the best fit (i.e. picture the 60lb "physical" three year old). It also gives KidCheck organizations the ability to dynamically change a child's location without having to access the database. If your used to a traditional database where you have to promote kids, this design does change how "promotion" works.
When it comes to graduating or promoting kids to new locations, KidCheck makes it super simple as your parents actually do that for you right at check in. When parents check in their kids, simply have them select the next grade level for their children.
We suggest putting a global notification at the top of the check in screen to remind parents, and also have a volunteer or staff person nearby to remind parents once more. Within a couple weeks almost all your kids will be updated without you having to lift a finger.
Parents only need to select the new location once for each template. KidCheck will then remember it from that point forward.
If you have parents that forget and check them into the wrong location, you can easily move a child to the correct location in the new Admin Console mode.
Happy Promoting!
Comment
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Comment by Brad Hennessy on July 19, 2010 at 9:49am -
Great questions! I don't see any advantages to creating a new template. If you do, parents are still going to have to choose locations the first time they check in, and all the reports can be filtered by date range which essentially gives you the same result. You certainly can edit you templates and add new classrooms. Technically you can't delete locations. You can either edit them or make them inactive. If you edit or rename a location, any data attached to the previous location will move to the new one.
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Comment by Christopher G. Sykes on July 17, 2010 at 10:52am -
I have another "Promotion" Idea. What would happen if we created a new template for each year? In other words, I have a Sunday Morning template for Sunday school. What if this year, I created a new Sunday Morning 2010-11? I'll be creating some new locations anyway since classes are moving and we have new teachers. What are the pros & cons for that when it comes to long term record keeping? Also, what happens to the history of records if I delete a location or change it's name?
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Comment by Brad Hennessy on June 23, 2010 at 12:06pm
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The admin console only lists kids that are currently checked in, so you won't be able to preassign them. However, once they are checked in, you can dynamically move a child from one location to another either by confirming their arrival into the location they are supposed to be in, or by selecting that child and using the option button on the right side of the Admin Console screen. Once they are moved, the system will remember it from that point forward.
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Comment by Christopher G. Sykes on June 23, 2010 at 11:15am
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Is there a way to use the Admin Console to preassign kids to a location during the week leading up to promotion? I really like the way I was able to use the Event registration tab to preassign my kids for VBS so that there was no guessing which class a 4 year old went into. Depending on age, a 4 year old might go to one of the 3's classes. Or they might have gone to 1 of our 2 Fours classes. I was able to make that decision for about 95% of our kids ahead of time. It would be nice to be able to do that in the system prior to promotion without creating an Event.
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